Kelly L

Accounts Payable/ Payroll Processor

Gorman • Temps plein

Aug 2026 - Present • 2 mos

Improve administrative processes and reporting tools, including redesigning a superintendent payroll report and developing workforce scheduling and tracking tools for apprentice school attendance. • Coordinate purchase orders, change orders, DocuSign workflows, project documentation, employee badging, and other administrative requirements across project managers, field leadership, employees, and external contacts. • Research proposed payments and prepare supporting job and expense details for executive review, helping improve visibility into disbursement decisions. • Review invoices, purchase orders, and supporting information to identify pricing discrepancies, duplicate invoices, overbilling, and unusual or potentially fraudulent transactions for escalation. • Process weekly construction payroll data and reconcile labor reporting to system data, allocating regular, overtime, and double time hours to appropriate jobs and cost codes. • Manage accounts payable workflow from invoice receipt and approval routing through coding, posting, payment preparation, and weekly cash requirements reporting in Foundation. • Support employee onboarding and rehires, including system setup, E-Verify, personnel documentation, and workforce credentialing requirements

Inventory/Accounting/AP Clerk

Penske Automotive Group • Temps plein

Aug 2025 - Aug 2026 • 1 yr

Created and improved tracking tools and recurring-expense checklists to identify missing documentation, strengthen month-end organization, and reduce missed items. • Reconciled complex vendor and factory accounts, investigated missing invoices, credits, payments, and statement discrepancies, and coordinated resolution across vendors and internal departments. • Supported multiple dealership locations while balancing competing deadlines, researching issues, and assisting coworkers and newer staff with accounting processes and problem resolution. • Prepared journal entries, prepaid expense activity, petty-cash reconciliations, expense reports, and supporting documentation for month-end close and audit readiness. • Processed and coded high-volume invoices, verified approvals, prepared payments, and supported inventory accounting, dealer trades, title tracking, and vehicle purchase activity.

Business Office Associate/ Resident Banker

King • Temps plein

Oct 2024 - Aug 2025 • 10 mos

Centralized campus mail intake and document routing to improve the flow of invoices, Medicaid correspondence, resident documentation, and other time-sensitive materials. • Identified that increased resident funds required review of surety-bond coverage and escalated the compliance issue for correction. • Served as an informal campus point of contact during a high-turnover period, identifying appropriate issue owners and helping maintain continuity of administrative processes. • Coordinated across residents, families, Social Security, Medicaid specialists, billing staff, social workers, administrators, and clinical teams to resolve financial and documentation issues. • Managed resident trust accounts and performed monthly reconciliations, discrepancy research, cash disbursements, deposits, bill payments, and supporting documentation across multiple buildings.