Sonia P

Independent Legal & Administrative Operations Specialist

Self Employed • Freelance

Jan 2022 - Present • 4 yrs 6 mos

Independent Legal & Administrative Operations Specialist | 2022–Present • Manage document review, administrative workflows and information for corporate and individual clients. • Coordinate end-to-end document workflows from receipt through validation, correction, delivery, and archiving. • Review contracts, payroll documentation, invoices, payment confirmations, legal documents and supporting records. • Validate names, tax IDs (RFC), bank account information, payment amounts and supporting documentation. • Identify data inconsistencies and coordinate corrections with clients before final processing. • Process payroll documentation by standardizing client data into required Excel templates before submission. • Prepare Excel tracking files for payments, records, contracts, deadlines and reports using VLOOKUP, IF and Pivot Tables to monitor payments, deadlines, and document status. • Maintain 200+ organized digital records using structured folder systems by client, year and document type. • Manage approximately 55 emails per day while supporting around 11 payroll requests daily. • Communicate professionally with clients via email and messaging platforms in remote work environments. • Maintain confidentiality and accuracy when handling sensitive employee and business information. • Collaborate with clients to resolve documentation issues and ensure timely completion of administrative processes