Tanya J

Executive Administrative Assistant - Southside Planning District Commission

Not Found • Temps plein

Mar 2025 - Present • 1 yr 5 mos

I provide executive administrative support to the Executive Director and staff and assist with the daily operations of the organization. I prepare and organize documents of all types, including correspondence, reports, forms, meeting materials, agendas, minutes, invoices, letters and public records. I coordinate schedules, prepare detailed meeting minutes, maintain organizational records and files, process invoices and assist with financial and administrative reporting. I plan and coordinate all quarterly Commission and Executive Committee meetings, including scheduling, invitations and correspondence, meeting materials, attendance, venue arrangements, lunch orders and other meeting logistics. I also coordinate our Annual Dinner, a large annual meeting and sponsorship event. I handle venue and catering coordination, invitations and correspondence, sponsorship outreach and materials, guest and attendee coordination, meeting materials and event logistics. I communicate regularly with local government officials, community partners, vendors, businesses and members of the public. I assist with grant documentation, housing program administration, FOIA requests, sponsorship outreach, social media and other assigned projects. I research and compile information, maintain spreadsheets and tracking documents and create professional correspondence and materials as needed. Daily use of Microsoft Excel, Word, Outlook, Gmail, Adobe Acrobat, Canva and various online portals and computer systems. I am extremely comfortable creating and formatting documents, spreadsheets, forms and reports, researching and organizing information and navigating technology and different types of computer systems. I am also a commissioned Virginia Notary Public. I'm currently cross-training in our Human Resources and Finance functions in preparation for taking on additional responsibilities in these areas, including financial administration, payroll, employee benefits and personnel records.